2 Procurement Officers at Infectious Diseases Institute

Application deadline closed.

Job Description

General Summary

The Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.

Key Responsibilities

Responsibilities and Duties:

The Procurement Officer will provide Procurement support services in all IDI procurement functions in accordance with IDI procurement procedures



  • Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
  • Preparing and issuing Request for quotations or Request for Proposals
  • Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
  • In liaise with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.
  • Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
  • Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
  • Present evaluation reports to the Procurement Committee for consideration and award.
  • Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
  • Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.
  • Work with the IDI managers and staff as part of an effective and collegial team to achieve IDI goals and objectives
  • In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
  • Carry out any other assignments as may be allocated by the supervisor.

Person Specification

Essential Educational requirements:

  • A University degree in Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
  • A professional qualification in the relevant field of Supply chain management for example CIPS.
  • A minimum of five years’ working experience in procurement and supply chain management in a busy reputable organization.
  • Should have good interpersonal skills
  • Strong written and verbal communication skills
  • Problem solving skills
  • Ability to work in a busy environment and under minimum supervision
  • Computer skills in MS office and Navision ERP shall be an added advantage