Cover Letter Header

Although writing excellent content is critical for a strong cover letter, organizing the information in a cover letter header enhances your application and makes you a more memorable candidate.

And inserting a professional cover letter header that matches your resume header is an easy way to create a positive first impression on employers.

Let’s look at seven cover letter header examples and learn what information you should mention in your headers.

Cover letter heading examples

Well-designed cover letter headers prove to employers you know how to format your cover letter correctly, and that you’re a strong communicator.

So, before you write your cover letter, consider the design and tone you want to set for employers.

Here are examples of different cover letter headers you can use:

Traditional cover letter headers

A traditional or standard cover letter header is horizontally aligned and states your contact information clearly.

So, if you prefer a more simple cover letter format, a traditional header that goes horizontally across your cover letter is ideal.

Here’s an example of a traditional cover letter header in black and white:

Example 1

Classic cover letter template in black and white showing a cover letter header example with a name, mailing address, phone number, and email address
Use a bigger font size for your name so it’ll stand out in your cover letter header.

If you want to liven up your cover letter, use a different color in your header. Just remember to use appropriate cover letter fonts and colors that are readable and work-appropriate.

This cover letter header uses a green color as its background:

Example 2

2021 cover letter template with green cover letter header example which includes a name, mailing address, phone number, and email address
Make sure your font is visible against your cover letter header background.

Using color for your first and last name also makes your header stand out to employers, like this example:

Example 3

Park Cover letter template in brick red showing example of a cover letter header which includes the name, mailing address, email address, and LinkedIn profile URL
Make sure your LinkedIn public profile URL links to the appropriate page.

Creative cover letter headers

If you’re aiming to stand out as a unique job candidate, creative cover letters are an excellent way to customize your cover letter and resume design and show off your graphic design skills.

Including icons, using more vibrant colors, and adding a customized background image captures the attention of employers, especially if you’re applying to creative industries.

This cover letter heading uses a city image for its background:

Example 4

Cover letter template showing an example of a cover letter header with the name, mailing address, email address, phone number, and online portfolio
Use a work-appropriate image for the background of your cover letter heading.

This applicant uses a box to separate their name from their contact details. They also include their job title:

Example 5

Pro CV template sample showing a black cover letter for a retail sales associate's job title
Writing your job title is an excellent way of personalizing your cover letter to the role you want.

Another applicant’s cover letter header uses a customized logo to display their initials:

Example 6

Unique cover letter template in orange to show example of a cover letter header which includes the logo, name, mailing address, phone number, and email address
Using a customized logo will make your cover letter header stand out.

This cover letter header uses a blend of color, a specialized font, and icons to capture the attention of hiring managers:

Example 7

Premium cover letter ocean template showing an example of a cover letter header
Using the right amount of colors and icons will make your cover letter header pop.

Keep in mind that companies use applicant tracking software (ATS) to filter applications, and the software might struggle to read non-Word files, so save your documents as PDFs.

Saving your resume and cover letter as PDFs keeps their formatting intact and makes it easy for hiring managers to open your cover letter.

Should the header of my cover letter match my resume?

Your resume header should match your cover letter header because it makes finding your contact information easier for employers, especially when they’re printing out your application.

Additionally, matching resume and cover letter headers create a consistent appearance that shows you put effort into making your application neat and professional.

If you use a two-column resume header, make sure your cover letter header also uses the same font and color scheme. Take a look at this two-column resume and its matching cover letter:

Matching resume and cover letter heading example
Use a matching font and color scheme for your resume and cover letter heading.

What you must include in your cover letter header

Required contact details

  • Your name
  • Email
  • Phone number

If your header contains all of your contact details, employers are more likely to call you in for an interview.


First, include your first and last name in your cover letter header.

Hiring managers search for you on the internet, so use the name from your professional online profiles. If you have a nickname or recently changed your name, use your most searchable name.

To make your name stand out to employers, try capitalizing your first and last name and using a larger font size than the rest of the header.

For instance, the name “Danny Caesar” would be written as “DANNY CAESAR” on your cover letter header.


Most hiring managers will email you to ask more questions about your application or to set up an interview, so make sure your email address is up-to-date.

Use an appropriate email address from a reputable free email service such as Gmail or Outlook. For example, using [yourfirstname][yourlastname]@gmail.com is acceptable.

Don’t use an unprofessional email address. For instance, avoid an email address like dustyjoebomb911@gmail.com.

If you’re submitting an email cover letter or email resume, make your email address clickable so employers can contact you directly online.

Phone number

Finally, hiring personnel may want to conduct a phone interview, or call you to set up an interview time, so add your home or cell phone number to your cover letter header.

It’s best to use your most commonly used phone number to ensure you don’t miss any calls, and to include appropriate area codes to avoid confusion.

Optional additions to your cover letter heading

Optional header details

Current job title

Your title provides employers with a glimpse at your work history and lets them know what role you’re focused on getting.

If you’re unemployed or hoping to land a role in a new industry, write “Aspiring” before the job title you want. For instance, you’d write, “Aspiring UI/UX Designer” if you’re an entry-level designer looking to break into the field.

Don’t forget to mention your licenses and certifications in your job title if they’re essential for the role you’re applying for. For example, if you’re a “Certified Public Accountant,” add “CPA” to your heading.

Mailing address

Most companies have digitalized their hiring processes, so including your address on your cover letter header is optional.

If you decide to put your address on your cover letter header, write your full mailing address. Here’s an example of an applicant’s mailing address on their header:

1444 Burton Avenue, Memphis, TN 38117

Alternatively, you can write down only your city and state. Here’s an example:

Memphis, TN


Hiring managers use LinkedIn to screen applicants. Adding your LinkedIn profile to your cover letter header lets hiring managers easily find you on this platform.

Personalize your LinkedIn web address by clicking “Edit public profile & URL” on the upper right corner of your LinkedIn profile:

LinkedIn personalized profile URL showing instructions on how to change and personalize the LinkedIn profile URL
It takes less than a minute to change your LinkedIn profile URL.

Try to use your name in the web address. Including your name in your profile’s URL looks tidy and professional on your cover letter header.


If you work in a creative or tech field like design, gaming, or marketing, sharing your Twitter handle shows employers that you’re involved with the latest work trends and news.

Remember only to provide your business Twitter handle, and make sure your tweets are public and work-appropriate.

Online portfolio or website

Providing your digital portfolio or personal website is ideal for companies who want to see your previous work, so add it to your cover letter header.

Your portfolio or website also helps to showcase your personality, hobbies and interests, so hiring managers have a better idea if you’re a good fit for their team.

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