2 Clinic Administrative Assistant at Makerere University Walter Reed Project (MUWRP)

Job Description

Position Number: MUWRP/01/11/2022

Position Title: Clinic Administrative Assistant (2) positions

Position Location: Mukono General Hospital.

Contract Tenure: 6 months with a possibility of extension subject to availability of funding.

 

Position summary: The candidate will serve as a Clinic Administrative Assistant at MUWRP for a Clinical trial at Mukono General Hospital.

 

Key Duties and Responsibilities: 

Protocol related Activities: -.

  1. Schedule appointment for Volunteers using the clinic calendar.
  2. Ushers in volunteers and directs them to the relevant medical personnel.
  3. Handles requisitions, reimbursements and accountability of volunteer’s stipend.
  4. Escorts volunteers to their homes after vaccination
  5. Timely receipt and tracking of laboratory results and follow up on any delays
  6. Maintain and update participants’ data bases.
  7. Handle clinic department related purchase and cash requisitions and accountability for Volunteers’ reimbursement

Logistics

  1. Ensure that all supplies needed for protocol related activities are readily available for clinic activities.
  2. Work with logistics team to ensure timely delivery of supplies to the clinic
  3. Identify suppliers of goods required together with the logistics Officer and negotiate cost effective arrangements to deliver supplies.
  4. Maintain, monitor and update inventory of clinic Assets
  5. Make Requisitions for Clinic supplies

 

Office Administration

  1. Ensure clinic staff adequately account for their time as per their assigned roles and responsibilities.
  2. Participate in orientation of new clinic staff
  3. Work with Administration to organize and coordinate clinic trainings and workshops.
  4. Coordinate meeting arrangement, conference calls for the clinic team.
  5. Prepare minutes and follow up on action items

Required Education and Knowledge and experience:

Bachelor of Arts in Social Sciences or any humanities degree.

At least two years’ experience in front desk administration

Previous work in a research environment is added advantage

Personal attributes

Highly organized, detail-oriented and self-motivated.

Ability to handle multiple tasks simultaneously.

  • Ability to maintain a high level of confidentiality.
  • Ability to work on own initiative.

Ability to professionally communicate in writing, verbally or other means deemed appropriate.

Good interpersonal/communication skills

Fluency in verbal and written English and Luganda

Supervisory Controls: The individual will serve under the immediate supervision of the Research Manager / Designee.

Physical ability: The ability to travel within the work site and field stations.

How to Apply:

  • Apply directly to job openings in MUWRP’s career portal below.  Open Job Description and ClickApply Now.
  • Please note that only applications received through the MUWRP career portal will be considered.
  • Incomplete applications  will not be considered.
  • Applications are job-specific. Updating your application  for one job  does not change the version you submitted for other jobs.