Risk and Compliance Officer at Danish Refugee Council (DRC)

Application deadline closed.

Job Description

Overall purpose of the role:

The Risk and Compliance officer will assist the support services and grant management team in ensuring all DRC Uganda operations are implemented within acceptable DRC and donor guidelines and be the focal point for DRC Uganda on compliance matters.

Conduct internal quality assessment and checks visits of all operational teams and provide management reports, in close coordination with support and program managers in the country office and field offices. The role provides support and/or technical guidance to Field Offices.

Responsibilities:

  • Design, Implement and maintain testing systems to ensure that all field offices are following DRC procurement, administrative policies and accepted accounting principles.
  • Carry out quarterly internal financial reviews to ensure that DRC and donor guidelines are implemented and followed. This includes but not limited to finance, procurement and administration and involves monthly financial and non-financial transactions/documents reviews and providing feedback to line managers for action.
  • While using the Compliance Self Checks (CSC), assist DRC Uganda field and country offices in developing recommendations and action points to improve on gaps identified;
  • Carry out internal compliance assessments to ensure that DRC and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
  • Establish processes for the Finance and Grants team in consultation with Country Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
  • Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC and donor requirements are understood.
  • Quality assurance and provide input on day-to-day Project Cycle management process flows,
  • As a member of the Risk Management Task force, input into CO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
  • Work closely with Country Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk
  • Conduct partner capacity assessments and flag high-risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
  • Induct partner organizations in DRC rules and relevant donor requirements
  • Conduct partner reviews and ensure a system is in place for follow up action.
  • Maintain the audit recommendation tracking sheet and ensure timely reminders and follow with managements for implementation of the recommended actions;
  • Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. Provide instruction on compliance issues at kick-off meetings throughout the country.
  • Support Management during start up or field office closures to flag and identify risk potential risk and areas of exposure to management.
  • Lead on external audits in the country and coordinate pre-audit document completion as per organizational audit policy.
  • Take Lead and coordinate donor capacity and system assessments.
  • Lead on compliance issues at grants opening and close out meetings
  • Support the Country SMT by conducting of investigations where necessary
  • Any other task as given by the Country Director.
  • Procurement of auditors – Organize contracting of auditors in coordination with project or grant managers and supply chain department as per available budget and donor terms of reference
  • Focal point for all audits, coordinating required input from the various DRC area offices and departments.
  • Execution – Review and respond to audit queries and discuss with the auditor before going back to field offices. Escalate high-risk issues and potential financial liabilities to senior management team.
  • Finalization and Reporting – follow-up on issuance of draft reports and drafting of management comments with quality-assurance to ensure reports are accurate and feedback to donors.
  • Ensure proper archiving of final audit reports.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

  • Relevant bachelor’s degree and required professional qualification at least level 2 of CPA/ACCA
  • At least 3 years’ experience in a compliance, risk management position with an international NGO
  • Proven ability to prioritize tasks and meet deadlines;
  • Proven experience working with the major donors, UN, ECHO, EU, BPRM, UNHCR & DANIDA among other donors;
  • Audit background;
  • Excellent computer skills. Proficiency in excel is a key requirement;
  • Excellent communication skills, calm and a good sense of humor;
  • Proven commitment to accountable practices;
  • Fluent in written and spoken English

Conditions

Contract:         Four months with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment; Employment band H1-Non Management

Availability:     January 2023

Duty station:    This position is based in Kampala, Uganda

Reporting Line: Country Director

Providing equal opportunities    We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

All applicants must upload to the DRC website (all in English) a cover letter, an updated CV  (no longer than four pages) on www.drc.ngo under Vacancies. Applications sent by email will not be considered. Shortlisted candidates will be asked to sit for a test. Finalists will be asked to sit for an interview.

Please submit your application and CV in English no later than 18th November 2022