Application ends: June 30, 2022

Job Description

Job Title: Program Manager
Reports to: CEO
Department: Programs
Duty station: A4HU Kampala office

Job Purpose:
To provide overall leadership in the execution of project activities in close collaboration with the district
leaders, Civil Society Organizations, International and local partners, Authorities and other service
providers.

Performance Areas/Accountabilities
Key Responsibilities
Planning and Strategies
 Prepares quarterly work plans and cash flow projections for the program department

Project implementation and reporting
 Ensures all projects are implemented according to approved work plans and budgets.
 Prepare and submit quality financial and narrative project reports in a timely manner based on reporting schedules.

Coordination with outside partners
 Represent A4HU in all related meetings at the district and national level as may be assigned.
 Submits periodic reports to donors and partners.

Monitoring and Evaluation

 Conduct regular monitoring of activity implementation in the field.
 Coordinate all project-related evaluation activities and prepare reports.
 Establish and implement a comprehensive organisational M&E plan and knowledge management system to enhance impact monitoring, quality control and evaluation to improve internal processes and results in delivery.
 Support programs in designing and conducting baseline surveys, mid-term evaluations, specialised studies and final evaluations.
 In coordination with the program unit, develop a system to ensure that program planning, including inputs and targets, are aligned with the overall program log frames.
 Provide support for annual reviews and reflections with implementing staff and communities and analyse data trends toward objectives achievement.

Budgeting and Budgetary Control
 Prepare project cash flow projections.
 Review project activity concept notes and financial requisitions before submission to finance for payment.
 Reviews all accountabilities and approves them before they are presented to the finance office.
 Track the budget and ensures all expenses are within budget and correctly accounted for.
 Support project staff in preparing monthly financial reports.

Management and Training of Staff
 Supervise the Project Officers according to the HR Policy and Project Plans.
 Implement staff capacity-building activities at the project’s start and conduct performance appraisals per schedule.

Communications and Knowledge management
 Ensures efficient communication with the project stakeholders, partners and
head office.

Resource mobilisation

 Lead in resource mobilisation and fundraising activities of the organisation.
 Maintain networks and collaborations with donors and partners for resource
mobilisation.

Responsibility for assigned ad-hoc duties
 Performs any other duties that the immediate supervisor may from time to time assign.

Qualifications/ Requirements:
 A Master’s in Project Planning and Management or other related disciplines.
 A Bachelor’s Degree in Social Sciences, Gender Studies, Project Management or other related
disciplines.
 Post-Graduate Diploma in Project Planning and Management or other related disciplines.
 Competence in computer skills is a must (Ms Word and Ms Excel).
 A minimum of five (5) years of experience in a similar position.
 Experience in managing a project budget successfully.
 Fluent in oral and written English.

Other Desired Competencies:
 Able to work well with a team.
 High level of interpersonal skills.
 Ability to communicate effectively both in writing and orally.
 High level of personal integrity.

Send your application (CV and motivation letter including salary expectations) with the reference “Job
Title” to: jobs@a4huganda.org by 30th June 2022.

The initial contract duration is for two years.

Please note that only short-listed candidates will be contacted.