Application ends: February 10, 2023

Job Description

The New York Declaration mandated UNHCR to develop, initiate, through a multi- stakeholder approach, a comprehensive refugee response that protects and promotes the rights of refugees as enshrined in international law, whilst easing the pressure on the
countries of asylum.

In Uganda, given its long history of providing asylum, a comprehensive response is already being pursued under the leadership of Government and UNHCR, and the country is applying many of the principles set out in Annex I of the New York Declaration.

 

To facilitate strengthening of the Comprehensive Refugee Response Framework in Uganda, a Secretariat with a core mandate of Multi- Stakeholder Engagement and Management, was established as a technical body to support coordinated planning, programming and resourcing across all the pillars.

 

Applications are therefore invited from qualified Ugandan Nationals to fill the under listed vacant positions available at the Comprehensive Refugee Response Framework Secretariat, Office of the Prime Minister.

POST: Office Assistant

DURATION OF EMPLOYMENT: 1 Year

SALARY SCALE: Project Scale

JOB REFERENCE NO: CRRFS/002/2023

REPORTS TO: Program Officer

MINIMUM QUALIFICATION AND WORKING EXPERIENCE

The Office Assistant will have the following;

i. Minimum Qualification of a Diploma in Office management, Business Administration, Communications and Public relations, or any other related fields from a recognized Institution of higher learning.

ii. Experience of 3 years of relevant experience in an office environment / Management, preferably in an administrative position

SPECIFIC DUTIES

The Office Assistant will be a Team player committed to effectively contribute to the CRRF Secretariat Core purpose, by providing support services to the CRRF Secretariat Technical Team, and create a preferable public image and impression to clients

In accordance with the CRRFS objectives, the Office Assistant shall;

i, Support in scheduling Director’s meetings, managing Directors Calendar and other secretarial duties
ii. Developing, updating and sharing the annual Calendar of meetings and events to be undertaken within and out of the CRRF Secretariat,

iii. Organizing venues for the various meetings as per the calendar
of meetings/ events

iv. Organizing files and Ensuring secure custody of records Welcoming visitors to the office

vi. Ensuring provision of refreshments for staff and various meetings

vii. Ensuring that all staff offices are kept clean

viii. Providing logistical support for CRRF Meetings including the Steering Group, Inter-sector Dialogues, the District Engagement Forum, among Others

ix. Any other duties as assigned by higher authorities

REQUIRED SKILLS

i. Good interpersonal and communication skills
ii. Good Time management is key
iii. Self-organization
iv. Customer service and care

V. Good computer skills (email, Microsoft Office, Excel)

Handwritten application letters be addressed to the Permanent Secretary Office of the Prime Minister, P.O. Box 341, KAMPALA.

All application letters should include personal contact addresses (phone contacts, e-mail addresses), Copies of all required academic documents, record of required work experience, a copy of the National Identity Card, a recent passport photograph of the applicant and indicate three referees.

The applicant should be a person of high moral character and integrity.

All applicants must quote the Reference Number of the post advertised, indicate the reference number on the top left hand side corner of the application letter and envelop, seal it and submit the application letter to the following physical addresses;

Human Resource Division Office -—Kampala, Level 3, Office of the Prime Minister Head Office

Closing date for receiving applications will be on the 10th February, 2023 at 5.00 pm.

Applicants should access the details of each post including person and job specifications from the OPM Website at www.opm.go.ug or OPM Headquarters First Floor Notice Board.

All services in relation to this recruitment are free of charge and equal opportunity is given to all qualified applicants.