Position Title: Financial Analyst (Resettlement and Movement Management)
Duty Station: Kampala, Uganda
Classification: Professional Staff, Grade P3
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 30 November 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization’s programmes.
Under the general supervision of the Chief of Mission and the direct supervision of the Head of Operations (HoO) for the Great Lakes, West and Central Africa (GLWCA) Region and in coordination with the Senior Resource Management Officer in IOM Uganda, the Finance Analyst will provide the financial expertise, support and guidance for all RMM and USRAP operations budgets and expenditures in GLWCA Region. They will ensure that financial expenditures are aligned with donor requirements:
Core Functions / Responsibilities:
- Coordinate with field mission Resource Management Officers (RMOs) in the GLWCA region, Operations Officers/Managers, and the Head of Operations to prepare USRAP and other resettlement countries statistics, cost estimates, budgets and budget revisions based on programme needs, PRM guidelines, and IOM policies.
- Analyse field missions’ financial expenditures for resettlement programmes in GLWCA to verify that spending rates are aligned with budget projections and regularly report on the same to the Head of Operations. Evaluate regular financial reports and take action to resolve anomalies and unusual trends in coordination with concerned missions resource management staff, and as guided by the Head of Operations.
- Travel to field missions to provide training and support in USRAP and other resettlement countries budgeting, reporting, and cost allocation, and to verify whether missions are complying with the IOM-PRM Memorandum of Understanding (MOU) for expenditures as well as IOM Infrastructure costs. Support to countries in the GLWCA region for all resettlement programs in budgeting and financial training is expected as well as support to MHD Uganda as required.
- Determine, harmonize, review, and establish, through cost-benefit analysis, the fees for all operational services to be charged to resettlement partners and migrants for on-going and new resettlement projects in IOM Transit Centres, offices and/or accommodation guest houses in the region in coordination with concerned missions in the GLWCA region.
- Directly supervise two administrative support staff in the IOM Uganda Country Office who assist with Purchase Requests, Requests for Payment, Travel Authorizations for all operations staff, selection mission budgets for USRAP and other resettlement missions, and Resettlement Support Center (RSC), Cultural Orientation (CO) budgets.
- Review agreements and contracts with various service providers, suppliers, and partners servicing USRAP and other resettlement projects in coordination with the IOM HQs Legal Department and/or concerned missions in the GLWC Africa region.
- Regularly support the USRAP Project Manager (Head of Operations for GLWCA region) in a variety of areas of financial analysis, including standard monthly management reporting and variance analysis, budgeting, forecasting, and strategic planning, including the review and coordination of financial analysis across countries in the region to support project management and training.
- Review existing systems and procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
- Consult and coordinate closely with the Head of Operations for GLWCA, the USRAPFinancial Analysts based in the Manila Administrative Center (MAC), and IOM partners and donors as needed on related financial and administrative matters.
- Maintain and ensure the confidentiality and integrity of all USRAP-related information as well as other resettlement countries by implementing control procedures in line with RMM standards of conduct and data protection rules. Alert the Head of Operations for GLWCA of any potential non-compliance demonstrated within financial records.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in accounting, Finance, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
- Previous experience in refugee and migration assistance, particularly with the USRAPprogramme required;
- Experience in financial management, accounting, and budgeting;
- Experience in preparing reports, budgets, statistics and coordinate administrative activities.
- Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP (PRISM) highly desirable;
- Knowledge of IOM’s regulations, policies, and procedures; Knowledge of IOM accounting systems, software, and procedures.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 30 November 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.