Finance Officer NOA at United Nations World Food Programme (WFP)

Application ends: July 1, 2022
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Job Description

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individuals for the positions of Finance Officer NOA to be based in various locations. Selected candidates will be employed on a Fixed Term Contract

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically report to a more senior Finance Officer. They operate as part of a finance team in a CO or RB, providing general financial support. In HQ, the job holders operate within a narrower finance specialism. Depending on the size and needs of the office or unit, the job may cover all aspects of finance, budget, and administration, or it may emphasize finance or more of these aspects. Job holders at this level are likely to be working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed. They support the collation, maintenance, analysis and reporting of information to maximise the effectiveness of financial services.

JOB PURPOSE

The Admin/Finance Officer will support the stewardship of WFP’s resources, monitoring budgets, forecasting, reporting on key data and providing basic administrative and human resource functions to the Area Office that enable effective management of our operational funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.

KEY ACCOUNTABILITIES (not all-inclusive)

• Supervise Finance Associates and Finance Assistants

• Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise. • Payment proposals and payment run for vendor and staff invoices processed and funds transferred to different bank accounts on a timely basis.

• Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.

• Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.

• Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.

• Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.

• Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.

Key Accountabilities 1/1

• Support management of existing resources (e.g., WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services.

Provide financial and administrative oversight over the WFP guest houses and the Common Service Provision of fuel and any other resources by WFP to the other participating UN agencies.

• Carry out oversight missions for field offices and to ensure compliance with the financial reporting guidelines and Internal Controls and then resolve any issues arising. • Posting journal voucher entries as and when need arises as per the financial procedures

• As a petty cash holder, perform monthly cash count.

• Monitor and analyze budgets for new and outgoing projects according to established corporate procedures and requirements.

• Preparation of MMC report monthly and submit it to RBN for review in accordance with corporate governance requirements, ensuring deadlines are observed accordingly.

• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

• Where necessary, undertake basic human resource functions related to staff benefits, recruitment of local staff, and training.

Key Accountabilities 1/2

• Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions

. • Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.

• Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.

• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.

• Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.

• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

• Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Internal Controls & Compliance Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
Performance Budgeting, Reporting & Analysis Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Resources Management (People, time, assets, etc.) Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
Financial Management & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
Supply Chain and Operations Knowledge Applies working knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

STANDARD MINIMUM QUALIFICATIONS

• University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject(s) with additional years of related work experience.

• Membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.

• Professional experience in digital payment solutions in relation to agricultural development programmes.

• Experience with mobile financial services, such as Agent Banking and/or Mobile Money is required.

• Solid knowledge of category management, procurement, marketing, supply chain, negotiation and sales principles.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

A minimum of 5 years relevant professional experience is required in the following

: • Experience performing basic financial analyses at a national and/or field operational level.

• Experience managing financial transactions and has gained experience in administration.

• Demonstrate a high level of proficiency in WFP administrative operating standards in day-to-day work.

• Has provided coaching or training to new staff members within area of expertise.

• Experience in both development and humanitarian contexts is an added advantage.

• Has provided input into policy discussions and decisions

• Excellent influencing and communication skills, both written and verbal

• Good training facilitation skills, hardworking, calm, mature, logical, culturally sensitive, result oriented and interest in humanitarian development

Languages: Fluency in both oral and written communication in English and WN Local languages/dialects is a plus

DEADLINE FOR APPLICATIONS

1st July 2022