Administrative Assistant (PEPFAR) at Embassy of the United States, Kampala

Application deadline closed.

Job Description


Announcement Number:
Hiring Agency:
Embassy Kampala
Position Title:
Administrative Assistant (PEPFAR)
Open Period:
01/19/2023 – 01/27/2023Format MM/DD/YYYY
Vacancy Time Zone:
LE – 0105 7
Not Specified
Work Schedule:
Full-time –
Promotion Potential:
Duty Location(s):
Kampala, UG
Telework Eligible:
For More Info:
 HR Section


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 7.  Actual FP salary determined by Washington D.C.

•    Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is:

    • Full Time (40 number of hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:


Under the direct supervision of the PEPFAR Coordinator, the incumbent serves as the operational, logistical, and administrative assistant in the President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office.  The incumbent contributes to the goals and objectives of PEPFAR in Uganda and works with the in-country PEPFAR staff to ensure the successful outcome of PEPFAR-funded activities.  Major duties include assisting with the preparation of the $400 million interagency Country Operational Plan (COP) each year, supporting administrative functions of the office including operational plan updates to budgets and program targets, and maintaining databases to ensure coordination of the interagency PEPFAR COP budget, activities, and approval requirements through the program development, implementation, and review cycle.

Qualifications and Evaluations

EXPERIENCE: Minimum three years of increasingly responsible experience in program/project management, or administration, including working with more senior staff in the organization is required.

JOB KNOWLEDGE:  The incumbent is required to possess a good understanding of the operations of the government of Uganda, non-governmental organizations, and civil society organizations working in HIV/AIDS. Position requires extensive knowledge of the principles, concepts, methods, and standards of practices for: coordinating large groups of people to accomplish a series of goals to produce a comprehensive and cohesive deliverable; complete and maintain databases and adequate documentation of meetings and decision points that impact budget and technical decisions; basic accounting; foreign aid program administration and community development in the host country context.

Education Requirements:
Successful completion of two years of College/University studies is required.
LANGUAGE:  Good working knowledge; written & spoken (This may be tested)

SKILLS AND ABILITIES: (This may be tested)

Must be a self-starter with excellent organizational, time management, and analytical skills with a strong attention to details. Strong interpersonal and organizational skills and ability to process large amounts of information and organize it into effective formats, as well as demonstrated analysis, problem-solving skills, and cultural sensitivity is required. Microsoft Office Applications proficiency (Word, Excel, Outlook, PowerPoint) is required for daily tasks. Regular demand for use of keyboard skills where both speed and accuracy are required. Numerical skills are required due to regular demand for assisting with financial operations.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Kampala may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• University/ College Certificates

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Kampala.