Accountant at African Field Epidemiology Network (AFENET)

Application deadline closed.

Job Description

Date: Thursday November 3, 2022
Position: Accountant
Supervisor: Senior Finance Officer
Number of vacancies: (01)
Duty Stations: AFENET Secretariat-Kampala Uganda
Application Deadline: Thursday November 17, 2022

Back ground:
Established in 2005, AFENET is a non-profit networking and service alliance of Field
Epidemiology (and Laboratory) Training Programs (FELTPs), and other applied epidemiology
training programs. AFENET has operations in over 31 countries in Sub-Saharan Africa, 5 countries
in the Caribbean region. AFENET is dedicated to helping Ministries of Health in Africa build
strong, effective, sustainable programs and capacity to improve public health systems on the
African continent. The network’s goal is to strengthen field epidemiology and public health
laboratory capacity to contribute effectively to addressing epidemics and other major public health
problems in countries where we operate. AFENET has its headquarters in Kampala, Uganda.

AFENET works to strengthen Epidemiological and disease surveillance capabilities of African
countries that are critical to meeting the requirements of Integrated Disease Surveillance and
Response (IDSR) strategy and the International Health Regulations (IHR).

In advancing the cause for a Healthier Africa, AFENET seeks to fill the position for Accountant
to support the Secretariat and Network.

Job Purpose:
The incumbent will support the Finance Unit and act as a finance liaison for some of the Country
projects and other projects monitored at the AFENET Secretariat on top of offering support in
ensuring sound financial reporting and strengthening the organization’s financial systems.

Major duties and responsibilities:
 Assist the Head Finance in the process of budget preparation and monitoring performance to ensure spending is within the budget.
 Review financial documents to ensure to ensure accuracy of the information there in and
compliance with the organization’s financial policies and procedures.
 Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
 Review advance requests to ensure that no additional advance is not given while there is
an unaccounted for advance against a staff.
 Ensure monthly generation of advance report and their submission to the Head Finance
for review before passing them to staff and sub recipients with outstanding advances.
 Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
 Review the petty cash transactions to ensure accuracy, reasonableness, completeness of
documentation and that value for money was obtained before the approve for replenishment by Head Finance;
 Ensure proper maintenance of the cash books for all the bank accounts.
 Perform monthly bank reconciliation statements and ensure that the cash book balances
are reconciled to their respective bank statement balances before the 7th day following the
month end.
 Ensure proper coding of all the expenditure of all expenditures are done in line with the organization’s approved codes.
 Prepare the monthly payroll and pay slips for staff and ensure accuracy of the computation
of the salary deductions such as PAYE, NSSF, local service tax, advances, overtime and
the net salary payable. Ensure all the required deductions are accurately accounted for.
 Coordination on financial matters with third parties like vendors, banks, Revenue
Authority, Social Security Fund, etc
 Proper filing of all the accounting and supporting documents with proper references to
ease document tracing and are kept in accordance with the organization’s and donor
 Participate in the preparation of the monthly, quarterly and annual financial reports shall
be submitted to the different stakeholders such as the funders, Board etc and ensure timely
submission of these reports.
 Ensure accuracy and timeliness of the financial reports that are submitted to Development
Partner in accordance with donor financial policies and procedures;
 Ensure adequate preparations are done for the external audits and other reviews/audits as
shall be determined by the organization’s stakeholders such as donors, Board etc and
provide the necessary assistance to ensure proper conducting of such audits and reviews.
 Keep and ensure confidentiality of accounting information

Academic requirements:
 A Bachelor of Science Degree in Accounting and or Finance
 Chartered Membership to professional organizations and possession of relevant Chartered certifications a must.
 Certification by professional Accounting bodies (CPA.ACCA)
 At least 5 years of work experience in same position obtained from a busy and reputable
organization. NGO experience is an added advantage
 Knowledge and experience of Accounts packages and Ms. Office packages.
 Excellent communication and interpersonal skills
 Knowledge of applicable US Government procurement, contracting, rules and regulations
as well as administrative/financial policies and techniques.

Required Skills and abilities
 Expertise in finance and accounting, plus proven project management skills.
 High numeracy and sound technical skills.
 Analytical approach to work and ability to make quick but balanced decisions.
 Excellent oral and written communication skills.
 Strong attention to detail and an investigative initiative.
 Good time management skills and the ability to prioritize.
 Able to work as part of a team and to build strong working relationships.
 Proficiency in relevant computer applications

Competitive based on qualification and experience.

How to apply: Submit your resume, application letter, and relevant documentation to:

All interested candidates are encouraged to send their Application Letters detailing their experiences and skills, Curriculum Vitae, copies of relevant academic documents plus Certificates for Results for UCE and UACE levels together with complete contact details of three professional
references to:
 The Administration & Human Resource Office
 African Field Epidemiology Network (AFENET) and a copy on Email:
*ONLY successful candidates shall be contacted for an interview.
Please note that all applications should be sent online by close of business 5:30 pm (EAT) Thursday November 17, 2022