2 Accounts Assistants at infectious disease institute (IDI)

Application deadline closed.

Job Description

General Summary

The Accounts Assistant is responsible for timely and accurate processing of transactions; accounts payable management; classifying, recording and reconciling transactions in NAV Microsoft Dynamics.

Key Responsibilities

  1. Financial processes
    1. Assists the Accountant to ensure that payments are processed on time. Completes weekly journals for posting.
    2. Files statutory returns on time.
    3. Verifies the accuracy and authenticity of accountabilities. Identifies appropriate general ledger codes for expensing accountabilities in NAV. Correctly apportions approved shared costs to different projects.
    4. Assists the Accountant in the preparation of monthly bank and/or mobile money reconciliations.
    5. Reconciles accounts payable. Obtains vendor statements and compares with NAV transactions, identifies errors and passes journal entries for correction.
    6. Assists in the issuing and receiving of inventory and completing inventory journals.
    7. Performs periodic asset verifications, cash counts and stock counts at IDI and/or field offices


  1. Financial systems and security
    1. Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control.  Ensures that all financial systems provide adequate audit trail and documentation.
    2. Ensures that all documents are archived and maintained in a safe and secure manner for the time periods specified by IDI’s policies.


  1. Audits
    1. Assists the Accountant obtain support documents, prepares analyses of accounts for audits.
    2. Ensures all paperwork is properly archived at the end of each audit.

Person Specification

  • A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
  • ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
  • Relevant skills in automated accounting software systems and database spreadsheets
  • Good communication, organization and management skills
  • Understands client confidentiality and exhibits a high level of ethical conduct
  • Good interpersonal skills and can work in a team
  • Has basic computer literacy including word processing, excel, the internet and PowerPoint.