Application ends: February 10, 2023

Job Description

MONITORING AND EVALUATION OFFICER (M&E) – No: REL/EXT/002/023

Duty station: Kampala, Uganda with possibility of travel in and outside the country

Status: Full-time

Contract type: National employment contract

RELON Uganda is a national non-political and non-partisan movement of people working together to advocate for refugees’ self-representation and inclusion where matters concerning them are discussed. Its aim is to strengthen the capacity of refugees to engage and respond to the challenges facing refugees and refugee led organizations.

Overview of the position

The Monitoring and Evaluation Officer (M&E Officer) will provide support by monitoring and evaluating ongoing projects on advocacy, capacity building and RLO coordination in Uganda. The officer will be responsible for overall M&E and learning needs of the project and will come up with findings based on real data to show performance of the projects. The Officer will also help RELON Uganda Project Monitoring and Evaluation (PME) in strengthening its M&E functions. M&E of the projects will be conducted through assessments as well as support function hence the implementing partners and RELON Uganda program teams will get support through M&E findings in enhancing flow of information and its management. The Officer will play a key role in promoting the key learning and accountability for the improvement of the project and for wider leaning of the organization.

Benefits of working at RELON Uganda

We offer a number of benefits including:

  • Employer 10% contribution to a national social security fund to cover employee’s pension scheme

  • Staff thirteenth cheque

  • Contribution to staff medical insurance

  • 25 days of annual leave per year (excluding bank holidays), plus 1 day for every year of service

KEY RESPONSIBILITIES:

  • To supervise data collected by the project implementing team and ensure quality of the data.

  • To professionally record, manage and preserve monitoring and evaluation

  • To analyze and distribute findings based on regular monitoring data

  • Provide technical support on M&E and evidence-based recommendations to the relevant Project Manager and Partners.

  • To develop a strong monitoring and evaluation system that will ensure field activities adheres to established protocols.

  • Support the implementing team in conducting baseline surveys and KAP surveys

  • Participate actively in program planning process and budgeting of the program quality and fundraising unit

  • Lead the development of the annual and biannual organizational reports.

  • Complete other tasks as required.

SPECIFIC RESPONSIBILITIES

1. Monitoring

  • Develop project monitoring plan (PMP) in line with project PME and consulting with program team and partners

  • Coordinate with Implementing team (IT) for collecting data as responds to agreed indicators

  • Engage with IT to collect and manage essential data of their respective projects

  • Ensure quality of data collected by the implementing team

  • Provide feedback to partners and program teams on projects’ performance based on monitoring data findings

  • Build capacity of Implementing Team (IT) on Planning, Monitoring and Evaluation (PME)

2. Evaluation

  • Design, coordinate and conduct project evaluations (mid-term and end-line)

  • Design and conduct Post Implementation Monitoring Survey (PIMS)

  • Conduct Program Data Review

  • Support project implementing team in designing and disseminating research studies by providing relevant input

3. Reporting and Documentation

  • Assist program coordinator in developing quarterly, biannual and annual reports

  • Develop and share field visit reports with relevant RELON PROGRAM staff

  • Upload key reports to RELON social media and website

4. Planning

  • Assist Program coordinator during multi-year planning and budget process to develop a good quality Management program Budget for the country program

  • Assist Program coordinator in reviewing project plans during project plan and design

  • Ensure quality of data/ statistics in project plans

5. Learning and Sharing

  • Share learning from M&E process with the wider team

  • Support partners in improving learning and sharing mechanisms in their projects

  • Promote culture of learning in the organization

6. Contribution to Effectiveness of the RELON PROGRAM

  • Work collaboratively with different programs for strengthening integration and cross-learning in programs

  • Proactively volunteer for various team activities

  • Show an eagerness to take on any other tasks assigned by the line manager/coordinator

What we are looking for:

7. Be a manager

  • The M&E Officer will manage the M&E process, develop an appropriate M&E tools and make it available for the process to work. This will include many tasks and people.

8. Be a trainer

  • The M&E Officer must advice, coach and train the people involved, or ensure that the necessary training is provided by other specialists.

9. Quality control

  • Data Quality Assessment is important: are data valid, reliable and precise enough? Do data reflect the reality on the ground? This involves carrying out spot checks.

10. Facilitate utilization

  • Information must be well presented, so that it can be used for accountability and reporting. Relevant information must be available to managers when they need it. Different media should be used to disseminate information, for sharing and learning.

Contract Type: Local

Contract Duration: 1 year with possibility of extension based on performance and Budget availability

Working at RELON UgandaRELON Uganda offers a competitive salary and comprehensive benefits package. We offer opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment.

Qualifications

SKILLS AND COMPETENCE:

  • Bachelors’ degree in social science, journalism, government, sociology, or international relations discipline

  • Masters’ degree in any of the above disciplines would be an advantage

  • Knowledge and understanding of project monitoring and evaluation

  • Understanding of the current M&E trends and especially M&E systems in development organizations

  • Minimum 3 years’ experience in monitoring and evaluation with at least 2 years within an international organization

  • Experience in monitoring and evaluating in capacity strengthening and advocacy related projects

  • Experience of field data collection

  • Experience of report writing

  • Monitoring and evaluation techniques and processes

  • Data collection and management

  • Analytical and research skills

  • Good command over report writing in English

  • Good interpersonal skills

  • Excellent computer knowledge with command on MS Excel among other packages of MS Office

Others

  • Time management and ability to prioritize multiple tasks

  • Self-motivated person able to work without close supervision

  • Able to work effectively in a diverse team environment

  • Travelling to far flung areas independently for M&E

  • Able to effectively promote RELON’s mission values, and objectives

  • Female candidates with the required experience and people with forced displacements are highly encourage to apply

How to apply 

As part of your offline application, please send your up-to-date CV and a cover letter explaining your suitability against the essential criteria in the job profile using this email: info@relonuganda.org

Deadline : 10 February 2023.

About us

RELON Uganda was founded in May 2016 with the aim of strengthening the capacity of refugees to engage and respond to the challenges facing refugees and refugee led organizations. It was formed to build capacity of RLOs by sharing experiences, knowledge, data and opportunities with RLOs, advocate and lobby on behalf of RLOs, contribute to policy making affecting refugees, fundraise and mobilize resources for supporting refugee work in Uganda. Its membership has grown to over 50 RLOs.

Vision

An independent and credible voice that influences actions towards refugee inclusion and participation in decision makings in Uganda and beyond

Mission

To influence and advocate for inclusion and participation of refugees and RLOs all levels through, policy advocacy, RLO engagement and coordination and capacity building