Application deadline closed.

Job Description

SOS Children’s Villages Uganda is a child-focused, social development, non-governmental organisation with a strong reputation for fulfilling children’s right to quality care and protection, education and health. Since the beginning of its work in 1991, SOS Uganda has reached over 60,000 children, youth and adults directly and indirectly to become empowered and self-reliant and contribute significantly to their families and communities.

Mental Health Uganda (MHU) is an indigenous, non-governmental, membership-based disabled people’s organisation; an organisation of people with a lived experience of mental health problems.
MHU was established in 1997 and formally registered as a national NGO in 2001. MHU is based in all regions of the country and works for equal access to services and opportunities for people with mental health issues. MHU is the biggest organisation of people living with mental illness in Africa with over 25,000 members.

The 2 partners will implement a 3-year project from January 2023, primarily targeting young people between the ages of 13 to 19 in 10 selected secondary schools (5 from Gulu district and 5 from Wakiso district). The project seeks to: normalize mental health problems and reduce stigma and discrimination; facilitate access to psychosocial support in the targeted schools; and contribute to improved policy and legal framework in favour of young people experiencing mental health problems in Uganda.

Youth active participation and empowerment is a key proponent of the project, ensuring that youth lead the development and implementation of project activities. For the delivery of this project, SOS and MHU are recruiting suitably qualified and competent Ugandans to fill the following positions:

Job Title: Project Coordinator, SOS
Reporting to: National Youth Program Coordinator and with a dotted line to the MHU Program Manager
Responsible for: All project staff and volunteers. Note: Working closely with MHU Program Manager, the Project Coordinator will have a technical supervisory role over MHU staff hired under this project
Work station: Entebbe
Contract type: Full Time, Two – Year Term (with a possibility for a 1 – year extension)
Working hours: 8:00am- 5:00pm (Monday – Friday)
Salary: Commensurate with experience, knowledge and skills
Start date: January 2023

Job Purpose
The Project Coordinator will be responsible for providing general oversight over all actions of the project. S/he will be accountable for the management of the project within the structure of SOS. S/he will provide oversight for programme implementation and support teams; timely planning, implementation and reporting; and liaising with counterparts from other SOS projects, partners, other NGOs and donors.

Main duties and responsibilities of the role

A. Project Implementation and Management
i. Oversee day-to-day implementation of all activities as laid out in the Programme and Annual Plans, with particular attention to the broader context, tracking the achievement of results, providing constructive supervision to the project team to implement, monitor and evaluate work plans
ii. Timely quality implementation, overseeing the execution of the work plans and reporting ensuring that activities are in line with the project strategy, and reflect the commitments project partners have made to the donor and the beneficiaries
iii. Lead the review of budget against actual expenditure on a monthly basis with the team, ensuring timely and accurate feedback to the Finance department
iv. Ensure compliance with SOS and donor finance and logistics guidelines, including all aspects of procurement and asset management for the project
v. Support the training of Champions, Mentor Champions and school teachers, with the support of the project team, including revision of training curriculum based on MHU’s existing curriculum
vi. Provide coordination support to in-country visits by local and international counterparts
vii. Ensure the project is in compliance with SOS, donor and national requirements.

B. Project Monitoring and Evaluation
i. Working with the M&E Officer to design an appropriate M&E framework, including relevant tools, aligned to the agreed indicators
ii. Ensure appropriate M&E activities are carried out regularly by the project actors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform project (re-)design)
iii. Support in identifying gaps in M&E systems and processes, and make recommendations for improvements
iv. Support the baseline and evaluation of programme activities by providing advice on the tailoring of evaluation tools, participating in the evaluations themselves and allowing the project team to participate
v. Ensure timely submission of all project reports, quality of data and proper archival of project information
vi. Conduct regular meetings with project team and other key actors to assess progress toward objectives, discuss issues and assist in finding solutions to challenges identified.

C. Human Resource Management and Development
i. Maintain open and professional relations with project team members, promoting a strong team spirit and providing oversight and guidance to enable team to successfully perform in their positions
ii. Document and address breaches of policy and disciplinary issues in coordination with the Human Resource Office in a professional manner
iii. Ensure the Performance Management cycle is implemented and documented timely for all project staff under his/her direct supervision
iv. Supervise and mentor direct-report team, including communicating clear expectations, setting performance objectives, establishing a supportive environment while emphasizing accountability, providing regular and timely constructive performance feedback, and leading documented performance reviews
v. Provide direct support to the project team through orientation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures
vi. Support SOS management team in the implementation of personnel policies including coaching, performance evaluation, team development, and disciplinary measures.

D. Communication, Coordination and Representation
i. Represent the project and SOS in interfaces with government authorities (administrative and sectoral), and other NGOs at the national level
ii. Actively develop and maintain effective working relationships with key stakeholders at the national and local level including donors, government actors, beneficiary populations and their representatives, etc
iii. Lobby for and secure space for the inclusion of the project advocacy agenda on national platforms
iv. Support and coordinate with project operation structures/sectors, to cooperate, collaborate and consult with key partners to ensure consistency, harmonization and to avoid duplication of effort
v. Ensure that all project data, including beneficiaries’ data, is shared strictly in accordance with the existing international ethical standards and information sharing principles
vi. Prepare regular reports to keep partners and stakeholders informed of the project activities
vii. Ensure maximum visibility of SOS and partners as per project requirements/commitments
viii. Draft regular reports and verbal updates to the SOS National Youth Program Coordinator about the project.

Person specifications
Degree in social work, development studies, community development, community psychology or other relevant humanities; with a minimum of 5 years relevant working experience in a strong civil society setting. A post graduate qualification in any relevant field will be an added advantage.

Essential criteria
 Previous or relevant experience of project management including delivering projects on time and budget
 Strong demonstrable, financial management skills, budget management experience including
forecasting and monitoring expenditure
 Knowledge and understanding of mental health issues and the mental health landscape in Uganda
 Experience of reporting to donors and stakeholders, with a firm command of both written and spoken English
 Experience of workshop/training design, facilitation and delivery
 Experience of partnerships, with demonstrable skills of collaborative working, and relationship management and the ability to identify and rapidly resolve barriers, difficulties and conflicts
 Ability to create and maintain a supportive work environment and have knowledge and experience of recognising and responding to personal wellbeing issues
 Good empathy, perception and listening skills
 Excellent problem solving skills and ability to identify and address problems
 High level of integrity
 Experience of multi-tasking, prioritising competing work and working to deadlines.

Desirable criteria
 Experience of managing youth-led projects and ensuring youth participation
 Experience of communicating programme results
 Experience of programme monitoring and evaluation

 Direct or indirect experience of mental health problems and openness to people with mental health issues
 Good IT Skills with strong competencies in Internet, Ms Word, Ms Excel and Power Point.

Application process
Interested individuals should send a motivation letter and CV as one PDF document/file (of maximum 8 pages for the Project Coordinator and 6 pages for all other positions), not later than 4:00pm on Friday 18th November 2022 via email to jobs@sosuganda.org and copy to mhu@mentalhealthuganda.org – subject line is the job title e.g. “Project Coordinator”. Do not send academic documents – heavy files containing academic documents or submitted as images, or any other that do not adhere to these instructions and or late applications, will not be considered. Only shortlisted candidates will be contacted. The motivation letter must also include the details of 2 suitable referees who can comment on the candidate’s ability. Women and Persons with disabilities are highly encouraged to apply, including those with a lived experience of mental health problems.

Note
1. The commencement of these positions is subject to the availability of funding.
2. SOS and MHU promote zero tolerance for discrimination/harassment based on gender, religious beliefs etc. All staff and volunteers shall adhere to strict guidelines in order to facilitate “silent” inclusion. Staff and volunteers also adhere to safeguarding provisions – a set of procedures and practices designed to ensure that no harm comes to project beneficiaries as a result of contact with MHU’s programs, operations or individuals.